1.
EXECUTIVE
SUMMARY
The
business case describes how the new technology can get implemented within the company with the transfer of the data from the current system to the new computer
system. The process will get the company improvement in the operations and other
benefits. However, the project gets affected by some
challenges that the team gets to define
an iterative method. The method involves four phases of planning, analysis and design,
implementation and migration (Harvard
Business Review Press., 2011).
Organizations
get to operate for the expansion
of the business activities. The expansion of the organization business activities will get to result in the growth of the organization. At most cases, the expansion of the business will demand the extension of the services and the application
of new techniques and methodologies. Therefore, the organization will take to acquire the new methods
of operations; furthermore, it will get to acquire the new systems. Once the new systems
get acquired, the organization will have to undertake the transfer of the data from the current computer system
to the newly acquired computer system that gets to suit the current
business of the organization (Morris & British Computer Society, 2011). Therefore, the exact challenge that the organization or the company
gets affected with is the transfer of the data from the old system to the new system,
the changing of the
data format from one style to the other definite style. It gets
understood that data migration faces
a certain number of challenges that the implementation team
should get to address for the success
of data transfer. The data migration implementation team should get to have the migration
strategy of deciding about the parallel run of the system. As the data gets
transferred, both system will be running and this takes
to pose the challenge to the organization in eh terms of maintaining the two running system in parallel. The data to get transferred should get cleansed for the realization
of the data quality; therefore, the quality of the data should get addressed by the
implementation team that defines
how to get the quality of the data after transfer. Subsequently, the other challenge of data migration is the inconsistency with the data source computer
system, the different coding of the data
rather the data formats and the identification of the unique data. Also, the data
migration process gets affected by the tools selected
to implement the task and the
failures in the
validation and the testing o f the data migration process
as a set.
The
technology within the global is on the growth and the establishment
and the application of the new technology within the organization will get to have the boost
to the productivity of
the company. In the case, the undertaking of the data migration
will come with the
implementation of the new
technology in the company.
The new technology will act as the investment to the company and the process will involve the transfer of the data from the current system technology to the newly acquired system
technology. The new
technology will get to have the identification of the new business
opportunities to the company and this
will create the improvement in the financial status of the company. The data migration
will get to have the retaining of the company information as well as it will get to protect
the information. Get to understand that information is a great asset to any given organization. The information analytics get to have a great
positive impact on the organization. Furthermore, the process of data migration
gets to have the opening of the opportunities within the organization so as the company
takes the advantage to utilize the available data in a more efficient and
effective manner. The previous errors
and bugs that got to exist within the data in the current system can still get identified
and rectified for the reveal of the data quality.
The successful of implementing the new technology gets to alleviate the concerns of undertaking the data migration
process in a better-planned manner
and executed properly will have the improvement of the overall organization efficiency that will get to stimulate the company employees to work much better
thus becoming more productive (Liggett, 2012).
1.3.
Recommendation
Data migration gets regarded
as a crucial activity undertaken within the organization particularly in the cases of getting to implement the new technology within the organization or the introduction
of the new upgraded system. Based on the undertaken research from the different sources the following is the recommendation of the solution that will cater for the identified
problem to have the success of undertaking the data migration process.
The data migration
process should get undertaken within a strategized manner
with the identification
of a proper cycle to get followed in the implementation of the
activities. The data migration process
will get undertaken
within the following
four major phases; the initial phase of planning, the analysis and design, the implementation and the migration phase.
The planning phase will get to involve in the preparation to the implementation of the activities in the process of migration. The phase involves the analysis of the data source
system and the destination data system; identify
the appropriate
stakeholders to get involved
in the process within the organization. Furthermore, get to identify and define the migration strategy for the data transfer.
The
implementation of the process
with the adhering to the
defined cycle will get to have the achievement
of getting to maintain the quality of the data within the organization. The quality of the information asset will get to have the positive
impact with the undertake of the data analytics that gets to act as the business intelligence tool for the
company that results in the realization of the new business
opportunities.
The productivity will be on the better side of getting
boosted with the application of the data migration phased strategy. As the process will have the implementation team to have the identification of the appropriate format to get the data stored thus having the appropriate undertake of activities within the company in a
better-strategized manner and
modern way.
1.4.
Justification
The project of getting to implement the data migration with the employment of the iterative implementation method
will get to have the efficiency in the act of getting to have the identification of the appropriate data to get involved in the data transfer from the process of data
cleansing. The operations of the organization will get not affected in any manner since the process gets to cut off the unnecessary extra costs that can get the company
to incur instead have the smooth
flow of operations in a more efficient and
effective manner. The application of the iterative method proved to have the realization of the benefits of the data migration,
majorly the retaining
of the data quality and the boost of the return on investment (ROI) in the case of getting to introduce a new technology within the company.
The recommendation of applying the iterative method of undertaking the data migration to the company gets to prove the boost in the operations of the process will enable the easy of getting to identify the bugs and flaws
within the data source system and
get corrected in the move to the current destination data system. This will get to have
the boost of the organization reputation to the manner of getting to implement the initiated projected as a result of the reputation boost, the application will have the organization stand the chances to grow in the market sourcing and all anticipated respectable sections of boost.
According to the feasibility, the methodology will have the boost to the quality of the data by more than 20%
which is a real incremental
boost to the company. The cost
of maintaining and correcting the errors within the data warehouse will reduce by a 15%, the funds will get to boost the financial status of the company. Furthermore, the reputation of the company will have the increment
by 8% that will result in the
financial boost in the identification of more marketing potentials. Also, the process
will provide a database that works
on a faster request respond mechanism with the reduction of the response time from the database since the
data will get arranged in the most compatible
format within the
technology in use within the
company.
The
business case developed got initiated
with a group of experts that had defined roles
and duties; however, because of the experience and the skills
the tasks got distributed for
the utilization of the
skills and the experience of the members of the group. The following list
provides the names of the individuals responsible for developing the business case for the
data migration for the company.
It takes the format of stating the title and the
roles and duties
of the individual.
The project manager gets
to coordinate all the activities within the project. It takes
to make sure that roles assigned
get done accordingly
and that things
should get done according to the defined proposal.
The system analysts; takes
the roles of analyzing the system and providing
the appropriate way getting to select
the most useful information for the organization.
Technicians;
the technicians will get involved with the provision of configuring
the system and the provision of the appropriate technical support to have the integrity of the information retained as it gets
transferred.
The
members; they get to provide the overall non-technical support
such the preparations
of the places of meetings and any
other non-technical assigned task.
3. PROBLEM
DEFINITION
3.1.
Problem Statement
The company has had several
challenges with the current system of failing to meet the current increased number of operations and the application of the old technology has got many issues
with the current system from other organizations. The mode of sharing resources
within the organization
has been a challenge such that the
different formats of data get it difficult
for the sharing as the data becomes incompatible
in all the cases. The company has decided
to acquire a new system that applies the current technology so as to keep the company up to date with the technology growth. Technology is crucial for the growth
of the business as
will get to have the application of the appropriate methods of undertaking the activities. During the implementation of the
new technology, the company had to transfer
the data from the
current system that applies an outdated technology to the new system
that applies the new technology of computing. During the process of data migration, several
challenges get felt such that
the process of implementing the data transfer should get done in a more professional
manner to get the reduction in the incur the extra expenses.
The difference in the data source
and data destination also gets to define
the success of the process so as to have the process with a less negative impact
on the operations of the organization. The maintaining of the quality of the information was another
challenge as well as the identification of the appropriate tools to get applied
for the processes. Furthermore, the validation of the
process and the testing of the migration was not at home for
the transferring of the
data as a process. Therefore,
the problem initiating the project is to have the elimination of the challenges associated with the
transferring data from one system to another system, from one format to another format.
3.2.
Organizational Impact
The data migration process
will get to have the organization with the chances of getting to improve the mode of operations and the power of owning. The process
gets to provide the assuarity of retaining the organization information and the provision of the protection of the information that the company will get to have benefits
of fastening the operations. The technology will introduce the application of new tools and processes
that will see the easy flow of the information. The hardware and
the software will be easy
to get understood by the end users and this will entail
the undertaking of training.
The processes within the company will be on a boost with the application of the appropriate methodology
that will eradicate the
flaws thus the easy flow of information within the company overall system. The data
migration determines the future handling of the data; therefore, the administration of the data will have a well-defined model that will suit the administrators.
3.3.
Technology Migration
The
data migration process will get to have the application
of the iterative methods.
The iterative methods get to see the flow of the information within several phases of planning, analysis and design, implementation and the migration
of the information (Larman,
2004).
Phase 1: Planning
The planning phase will get the identification
o f the stakeholders to get
involved in the
implementation of the project.
The setting of the KPIs by the technical team to have the monitoring and the tracking of the data migration process. The phase
will also have the analysis of the data source and destination with the definition of the data migration
strategy. Define the appropriate tools to get applied
for the process and the functional and the technical
prerequisites.
Phase 2: Analysis and Design
The section takes to define
the appropriate needed activities to get carried out for
the success of the data migration
process. the activities to get described includes the designing of the environment and the area
of undertaking the task, establishing and the mirroring of the data destination environments. Also, take to define where
extractions, transformations,
data cleansing and the
validations should get undertaken.
The areas get
designed according to the
business rules.
Phase 3: Implementation
The
implementation phase takes to
have the technical activities of the data migration
project. It acts as the development phase of getting to develop the scripts of data extraction, data
transformation, data cleansing and
the data validation. The
scripts get tested to have the determination of the migration test and the
approval to the
overall migration of the
data.
Phase 4: Migration.
The
migration defines the transfer of the data from the source to the destination system with the application of the parallel operations approach. The activities get
documented and the process gets at home.
4. PROJECT
OVERVIEW
The
project is the data migration within the company in the case of introducing and getting
to implement a new
technology.
4.1.
Project Description
The project of the data migration will get to have the application of the iterative methods to get applied as the information gets transferred. The process gets
defined with the undertaking of the activities through the phases of planning, analysis and design,
implementation and then migration. The process
will have the identification of the essential; undertake the analysis to the data source and destination, extraction,
transformation, cleansing and
validation.
The project will get to have a more reliable
database of consistent information
on fewer flaws and the improvement
of the organization operations as far as the information as an asset gets concerned.
4.2.
Goals and Objectives
To have
Timely responses from the
database, as the information
will get stored in a consistency manner that reduces the incompatibility of the hardware and software.
To cut off costs, the company gets to incur
consists in maintaining parallel
system during the data
migrations as well as the costs of maintaining the inconsistency data within the database.
To improve the efficiency and effectiveness of the workers, by the application of the appropriate technology in the
handling of the data
that retains the quality to have the easy realization
of the boost to the organization operations.
To reduce the errors within the data, by setting to have a defined format
for storing the data as it gets transferred.
To retain the data integrity
and confidential, the malicious activities to get blocked during the data transfer for the integrity and confidentiality retain the data.
4.3.
Project Performance
To gauge the project will get to have the defining of the time it gets
the database to respond
to the timed requests
with the measuring of the request volumes to determine the efficiency with the new data
format.
Undertaking
of the fake operations to the determination of the recovery of the database and the content and stand the
chance to check for compromises with the data.
Check for intrusion capabilities
with the undertaking
of the penetration tests to the data as it gets transferred
and on the destination system.
4.4.
Project Assumptions
The following assumptions will get applied during the implementation of the
data migration project; the company stands to provide the financial support to suggested methodology.
The data source and
the data destination work according to the defined business and
international standards organization (ISO) standards.
The company staff will get the knowledge
on the implementing the processes that involve the data migration of the new technology through the workshops and the training
seminars (Booth, 1996).
The data migration will involve the transfer of the quality and only
important information for the company.
4.5.
Project Constraints
The
tools of undertaking the data analysis such as Tableau software were not available and affected
the quality of the data. The number of the skilled staff relating
to the data migration was low
and forced the project manager to higher the technical team.
The less support from the end users as they felt overworked with the running of the old system and
the current system concurrently during the
implementation of data migrations
The overall
objection from the end users
4.6.
Major Project Milestones
The milestones fixation will get addressed by the time allocated
for miscellaneous within the schedule of the project of the data migration.
5. STRATEGIC ALIGNMENT
The project will guarantee the company some great improvement
to the operations as the processes will get done efficiently and effectively. Having
identified the application, the project will provide quality and reliable
information that will benefit
the company when the data
analytics gets undertaken. The transfer of the data guarantees
full reservation of the company asset and the protection
of the data.
6. COST BENEFIT ANALYSIS
The cost preparations for the project
will cost the company $ 10 000, gets the project manager prepare every
anticipated activity.
The acquisition of the required tools of data migration plus their installation
will cost $ 20 000. The cost includes the testing of the tools for
the process.
The overall
migration process costs the company
$ 35 000 including the wages
to the technical team.
The project gets defined
by the initial capital of & 65 000 and the return on investment gets anticipated
at $ 25 000. Therefore, the
payback period of the data migration project
is 2.6 years at the rate of 6.1% (Baker & Powell, 2005).
7. ALTERNATIVES
ANALYSIS
In the
identification of the
alternative method of getting
to retain the company information and protect the information, the data backup can get defined. It
takes to have the information of the current system backed up by the same system
that holds the information of the current system. Subsequently,
the information can get transferred by demand, such that
the process does not get done
once instead at the alternative level for the benefit
of the company by cutting the extra costs and
the anticipated errors of the data migration process.
8. APPROVALS
Executive
Review Board
Chairman
Name
Signature
Date
Secretary
Name
Signature
Date
References
Baker,
H. K., & Powell, G. E. (2005). Understanding Financial Management: A
Practical Guide. Oxford: Blackwell Pub.
Booth,
A. L. (1996). Acquiring skills: Market failures, their symptoms and policy responses.
Cambridge u.a: Cambridge Univ. Press.
Crosson,
S. V., & Needles, B. E. (2008). Managerial accounting. Boston, MA:
Houghton Mifflin Co.
Harvard
Business Review Press. (2011). Developing a business case: Expert solutions
to everyday challenges. Boston, Mass: Harvard Business Review Press.
Sherry Roberts is the author of this paper. A senior editor at MeldaResearch.Com in term paper help online if you need a similar paper you can place your order from Cheap Custom Research Papers Online.
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